Privacy Statement

Introduction

This privacy statement sets out how we at Somerset Community Foundation collect, process and protect any information that you give us. SCF is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, you can be assured that it will only be used in accordance with our Data Protection Policy.

Whose data we collect

We hold data on those who have given financial or other support to the Foundation or might do in the future. We hold data on those who apply to SCF for funding whether on behalf of an organisation or personally. We collect and hold data on those who apply for employment, volunteering roles and trusteeships for an appropriate length of time. In addition, we hold details of suppliers and potential suppliers.

How we obtain your data

Most of the information we hold about you has been provided directly to us by you.

In some cases, we may collect data from someone else. For example, an existing supporter might feel you may be interested in supporting our work and suggest your name to us. We also collect data via service providers like JustGiving or CAF Donate. And, fund holders might give us your data if you have approached them directly inquiring about funding.

We also collect data from publicly available sources. Examples include information gathered from a news article or online media, including social media like LinkedIn or Twitter.  We may also use publicly available directories and similar information such as Companies House.

What we do with your data and why

Supporters and volunteers

The core purpose of our data processing is to:

We may use data obtained other than from you to ensure that your contact details are up to date, to plan our fundraising (including using indicators of affluence so as to reflect the possible level of donation someone is able to make) and to ensure that appropriate due diligence is carried out to safeguard the assets and reputation of the Foundation in accordance with our Gift Acceptance Policy.

We collect the following classes of information:

Information on beneficiaries

We collect the information described below to solicit and process applications for funding issued by SCF. Some of the information may also be processed in the ways described above under “Supporters and volunteers” since many beneficiaries also support the Foundation’s work in some way.

We collect the following classes of information:

How long we keep your data 

Protecting your data

We keep your data secure in our cloud-based database with appropriate security mechanisms in place.

In principle we do not share your data with anyone else or any other organisation unless it is necessary for the purpose for which you have given us the data. Examples are given below:

Some of our suppliers run their operations outside of the European Economic Area (EEA). Although they may not be subject to the same data protection laws as companies based in the UK, we will take steps to make sure they provide an adequate level of protection in accordance with UK data protection law, as outlined in our Data Protection Policy. By submitting your personal information to us you agree to this transfer, storing or processing at a location outside of the EEA.

Our responsibilities

The law requires us to tell you the basis on which we process your data.

We will keep data for as long as is needed to complete the task for which it was collected. Relationships between donors, grantees and the Foundation are often long term, and so we expect to keep your data for as long as that relationship exists, or until we no longer need it.

Your rights

The law requires us to tell you that you have a variety of rights about the way we process your data. These are as follows:

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

If you have any questions about this privacy notice, about the way in which we process your data, or if you wish to change the way we use your data, including how we communicate with you, then please contact us:

Operations Director, Somerset Community Foundation, Yeoman House, Bath and West Showground, Shepton Mallet, BA4 6QN

T: 01749 344949

E: info@somersetcf.org.uk


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